Guest Reg Cornwall — The Soulty Surfer

1. Overview These Terms & Conditions apply to all guests attending The Soulty Surfer Cornwall Retreat, scheduled from 30th October to 3rd November 2025. By booking a place, you agree to the following terms. 2. Booking & Payments A non-refundable deposit of £250 is required to confirm your space. This will be deducted from the total retreat fee. The remaining balance is due by Friday 12th September 2025 (6 weeks before the retreat). Bookings made after this date must be paid in full upon reservation. Payment plans are available by prior arrangement and must be honoured to retain your space. 3. Cancellation & Refund Policy All cancellations must be submitted in writing. If you cancel more than 120 days before the retreat: You will be refunded any amount paid minus your deposit. If you cancel fewer than 120 days before the retreat: No refund will be issued, unless we or you can fill your space. If so, your payment will be refunded minus the deposit and any admin fees. Cancellations within 30 days of the retreat: No refund and full payment remains due. If The Soulty Surfer cancels the retreat: You will receive a full refund or have the option to transfer to a future retreat. 4. Travel & Insurance Travel to and from the retreat is not included in your booking. You are strongly advised to purchase comprehensive travel insurance, which should include cover for illness, cancellations, travel disruption, and Covid-19. The Soulty Surfer is not liable for any loss, damage, or delay resulting from events outside our control. 5. Health, Safety & Wellbeing All guests are responsible for their own health and safety. It is your responsibility to consult your doctor before participating in any retreat activities. You agree to inform us of any relevant medical conditions, injuries, or access needs before arrival. Participation in yoga, breathwork, cold water immersion, sea swims and any other physical or wellness activities is voluntary and undertaken at your own risk. 6. Mental Health & Personal Responsibility While our retreats may offer emotional rest and wellbeing practices, they are not a substitute for mental health care. We do not offer professional therapeutic or clinical services. If you are unsure whether the retreat is right for you, please speak with us before booking. If you are currently undergoing mental health treatment or have any concerns, please consult with your healthcare provider before booking. By booking, you acknowledge and accept full responsibility for your participation and your emotional and physical wellbeing throughout the retreat experience. Medical consultation services and therapeutic recommendations are not included in the retreat. By participating, you agree to hold The Soulty Surfer and its facilitators harmless for any outcomes associated with retreat activities. 7. Changes to the Retreat We reserve the right to make changes to the retreat schedule or staffing if needed, including the substitution of teachers or activities. In the rare event we need to change accommodation, we will offer a location of equivalent quality. 8. Room Allocation & Occupancy Room types (shared twin or private) are allocated based on your booking. Twin rooms are based on shared occupancy with another guest of the same gender unless otherwise agreed. Private rooms are available at an additional cost and are subject to availability. 9. What's Not Included Travel to and from the retreat One group meal out (on Sunday evening) Optional 1:1 massage treatments (booked and paid for separately) Personal travel insurance or medical coverage 10. Code of Conduct Respect for fellow retreaters, facilitators, and the venue is expected at all times. The Soulty Surfer reserves the right to ask any participant to leave the retreat without refund if their behaviour is deemed inappropriate, unsafe, or disruptive. 11. Personal Release By agreeing to these Terms & Conditions, you release and discharge your rights and claims for damages or liabilities that may occur as a result of participation on The Soulty Surfer retreat, including but not limited to damages as a result of unexpected occurrences including weather, local political situations, wildlife, or uncontrollable acts of God, including the risk of death. You release The Soulty Surfer, Dani Ford-Horne, and all associates from liability for personal injury, illness, emotional damage, incurred travel expenses, or property damage as a result of participation on this retreat. 12. Photography and Media Rights By attending this retreat/event, you acknowledge and agree that: • Photos, videos, and other media may be captured during your stay for promotional, educational, and marketing purposes. • Your image, likeness, and/or voice may appear in such materials. • All media rights belong exclusively to The Soulty Surfer. • You grant us unlimited permission to use, reproduce, and distribute any media containing your image or likeness across all platforms and formats. • No compensation will be provided for such usage. • You waive any right to inspect or approve the final materials. • This consent is perpetual and may be used for future marketing purposes. If you do not wish to be photographed or filmed, you must notify us in writing prior to arrival. We will make reasonable efforts to accommodate such requests, though we cannot guarantee complete exclusion from all media capture in group settings. 13. Liability Waiver By attending this retreat, you release The Soulty Surfer, Dani Ford-Horne, and all associates from any liability for injuries, losses, or damages incurred during your stay. 14. Legal & Chargebacks These Terms & Conditions are governed by English law. Any disputes shall be resolved under the exclusive jurisdiction of the courts of England and Wales. By booking, you agree not to pursue chargebacks unless you have first contacted us to attempt resolution.

Guest Registration Form